5. The Contacts application

5.1. Contacts Overview

Note

This section has not been completely documented yet.

5.1.1. Contacts: Main Toolbar

The Main Toolbar contains buttons with the most important functions for the Contacts application, these buttons are described in their respective chapters.

The Main Toolbar for the Contacts application

The Main Toolbar for the Contacts application

5.1.1.1. Contacts: New button

The New button opens a new tab in which a new contact can be created and added to one of the address books as well as to the Global Address Book which stores all contacts by default.

5.1.1.2. Contacts: Address Book button

The Address Book button opens a pop-up showing the Global Address Book. Other address lists and saved contacts can also be found.

5.1.1.3. Contacts: Refresh button

The Refresh button allows to force the WebApp to check for any changes on the server, which in the Contacts application means that it will check for new or updated contacts.

5.1.1.4. Contacts: Print button

The Print button allows to print single contacts from the personal Address Book.

For more information on printing contacts, please refer to “Printing contacts”.

5.1.1.5. Contacts: Switch View button

The Contacts application has multiple views: card view and list view. Switching between views is done with the buttons on the tool bar.

Contacts

Contacts

5.1.2. Contacts: Folder Navigation Pane

The Folder Navigation Pane in the Contacts application shows all contact folders. When a folder in the Folder Navigation Pane is selected, the contacts in that folder will be shown in the Main Window. General information about the Folder Navigation Pane can be found in “Folder Navigation Pane (3)”.

5.1.3. Contacts: Main Window

In the Contacts application the Main Window is used to show the contacts in the folder that is selected in the Folder Navigation Pane. Depending on the view setting (see “Contacts: Switch View button”) the contacts will be displayed as a list or as business cards. A contact can be opened for editing by choosing the Open option in the context menu (right-click on a contact to open the context menu), or simply by double-clicking the contact. Other options in the context menu are Print to send the contact to a printer, Categories which can be used to add the contact to categories, Delete to remove a contact, and Send E-mail which will create a new e-mail with the contact filled in in the To: field. (Note that the WebApp will not switch to the Mail application but remain in the Contacts application)

5.2. Working with Contacts

Note

This section has not been completely documented yet.

Emails can be send directly to contacts by the right mouse button context menu option Email Message.

The letters at right side of the contact view allow users to quicky move through the contact list.

5.2.1. Creating a new contact

A new contact is created with the New button in the tool bar, when viewing the Contacts folder.

The New Contact dialog is then shown allowing a user to fill in all the information about a contact before it is saved with the Save button.

With the option Private, in lower right corner of the New Contact dialog, the contact can be hidden from colleagues that have access to that Contacts folder.

By clicking the frame under Photo a contact-picture can be added to the contact.

5.2.2. Detailed Contacts

WebApp provides a detailed dialog for contacts as shown in “Details of a contact”.

Details of a contact

Details of a contact

In the Contact window, buttons are available instead of labels; click a button to show the details for that particular field. Screenshots of the detailed dialog boxes for Full Name (“Name details dialog”), Phone Number (“Phone details dialog”) and Address (“Address details dialog”) are shown below.

Name details dialog

Name details dialog

Phone details dialog

Phone details dialog

Address details dialog

Address details dialog

There are three types of address fields (Home, Business and Other). The drop down menu shown in “Cascade menu to choose the address type” is used to change between these addresses. In this menu, ticks are shown besides the address types indicating which addresses have been entered already.

Cascade menu to choose the address type

Cascade menu to choose the address type

Different types of Phone Number fields are available in the Zarafa WebApp. To change the Phone Number type use menu shown in “Cascade menu to choose the phone type”. In this menu, ticks are shown besides the address types indicating which phone number types have been entered already.

Cascade menu to choose the phone type

Cascade menu to choose the phone type

5.2.3. Distribution Lists

Sending a mail to a distribution list is done in the same way as sending a mail to a single contact. Simply select the distribution list from the address list when adding entries to a TO, CC or BCC field. After selecting the distribution list, all mail addresses will be placed in the chosen header field.

5.2.3.1. Creating new distribution lists

Select the Contacts folder the new distribution list has to be created in. Select the option Distribution List from the New button on the tool bar. A dialog as shown in “New Distribution list window” will open.

New Distribution list window

New Distribution list window

With the button Select Members contacts can be selected from the Address Book to add to the distribution list. Alternatively, the Add new button can be used to create a new contact that is added to the distribution list immediately.

Add new address dialog

Add new address dialog

With the button Remove the selected contacts are removed from the distribution list. Contacts are selected by single clicks in the lower part of the dialog.

Notes can also be added to the distribution list from the Notes tab.

5.2.4. Printing contacts

To print a single contact:

  1. In the Main Window of the Contacts application, select the desired contact to print. Alternatively, the user can double-click the contact to open it in its own tab.
  2. A click on the Print button in the Main Toolbar will open the print preview of the browser.

Note

In WebApp versions older than 12, double clicking a contact will open it in a popup window. To print the contact from there, please use the small Print button which resides in the toolbar of the popup window.

As a quick alternative, the user can also right-click on any contact and choose Print from the context menu.

A new browser tab will open conatining a preview of the print, as well as the printing dialoge of the operating system allowing the user to specify the correct printer (if there is more than one configured printer) and specify printing options.

Note

Since these printing options are unique to the local environment (OS and manufacturer), describing them is beyond the scope of this manual. Please refer to the documentation of the printer for more information on specific printing options.

Clicking on OK or Print (depening on the local environment) will start the printing job.